LETTERS
1.
Definition Letter
Letter is the means of communication used to convey
information in writing by one party to another . Definition of the letter are
general and applicable for various purposes depending on the intent and purpose
of each sender of the letter , where the letter could be a letter of meeting
invitation , the supply of goods , customer complaints , employment contracts ,
termination of employment , the decision letter and others .
2.
Element of Letter
a. The sender address
Created at the beginning so easy for recipients to identify who the sender of the letter. Leave a gap of 1 line and write down the date.
b. Date
The date format is Month Day, Year (September 26, 2014). Do not use the format 09/26/2014 and avoid adding st, nd, rd, or th (21st, 22nd or 26th). Leave a gap of 1 or 2 lines depends on the contents of the letter, and write the name of the recipients.
c. Recipients of the letter
Write a letter recipient's full name, job title or job recipient of the letter, and the name of the company where the recipients work. if you do not know the names of the recipients, you may write his post only. Also write the recipient's address. Leave a gap of 2, 3, or 4 rows.
d. Regards opener
Dear Ms. / Mrs. / Mr. Last name, - If the name is known.
Dear Director of Marketing Department, - If the name is not known.
To Whom It may Concern, - If the name is not known.
Do not forget to put a comma at the end of the greeting. Leave a gap of 1 line.
e. Subject (optional)
Sometimes the official letter no such thing as the subject. Its function is so easy to know who received the letter this letter about what. This subject should be there or not. It contained a letter that the title of this letter about giving information, invitation, or other mailing. Leave a gap of 1 line.
Note: Subject Format under greeting is British English format, while the subject upon greeting an American style
f. Body
All things that the reason for writing a letter you can enter in this section. Inter paragrah spaced 1 line. Give the distance of the line before the concluding part.
g. Cover
To cover letter you can use words like Sincerely, Sincerely yours, Thank you, and others. Note only the first letter of the concluding part of the capital. Add a comma at the end of the cover. Leave a gap between the cover and the names of about 2, 3, or 4 depending on the size of the signature and letter size.
h. Signature
Signature in this section. Usually use black or blue ink.
i. The name of the sender
Write the name of the sender here and if you want you can write the post under the name. Leave a gap of 2 lines or more for attachment.
j. Appendix (Enclosure)
If the letter sent has an attachment, the attachment must be mentioned. If there is only one document attachments you can write enclusure but if more then you have to write Enclosures (#). Replace fence # symbol with the number of documents you wish to attach.
k. Reference initials
Sometimes the letters we find writing like JB / am. The article is called reference initials and have a sense that the letter was made by two people.
The first is to draft a letter written in capital letters, while the second person who wrote the letter is written in small letters. So JB / am could mean Juju Bandung / Agnes Monica.
Reference initials can be written in two formats namely JB / am or JB: am
Contoh Application
Letter
Bandung, Januari 6 th, 2016
Attention To:
HRD Manager
PT. Persib Bandung Bermartabat
Jl. Sulanjana No 1
Bandung 40132
Dear Sir,
Subject: Application Letter
I have read from your advertisement at jobsdb.com that your company is
looking for employees to hold some position. Based on the advertisement, I am
interested in applying application for Network Engineer position according with
my background educational as computer science education.
My name is Dudu Abdusalam, I am twenty three years old, I was
graduated from Gunadarma University. I consider myself that I have
qualifications as you want. I have good motivation for progress and growing,
eager to learn, and can work with a team (team work) or individual. Beside that
I posses adequate computer skill and have good command in English (oral and
written).
With my qualifications, I confident that I will be able to contribute
effectively to your company. Herewith I enclose my :
1. Copy of Bachelor Degree (S-1) Certificate and Academic Transcript.
2. Curriculum Vitae.
3. Recent photograph with size of 4×6.
I enclose my curriculum vittae for your inspection and look forward to
hearing from you soon. I am available for interview at your convenience.
Faithfully,
Dudu Abdusalam
Contoh Inquiry Letter
PT Kedali MAIN
Jl . Pahlawan No. 4 telp 021 92,455,821
Jakarta , January 6th, 2016
No: 121 / IX / 8479 / 06 / 2016
Subject : Request for Quote Products
Dear.
PT SAGA SUCCESS MAKMUR
Jln . Brushing No 121
Jakarta
With respect,
In connection with the Letter of Introduction products have Mr / Ms sent previously , we are interested to buy various needs office equipment that you offer .
For that we ask Mr / Ms may send some information that we needed as follows :
• Details of goods more detail
• Price list
• How to order and payment
Booking will we do after reconsidering the above information we have received . May this letter be the beginning of good relations of cooperation between our companies .
For the attention of Mr / Ms , we thank you .
Best regards,
Metra Digital Media
Contoh Complaint Letter
CV SEKAR MAJU JAYA
Jalan Raya Soekarno-Hatta No. 123
Sekaran Gunungpati, Semarang 50229 cp: 024-08768656
e-mail: sekar.maju.jaya@gmail.com website: www.sekar.maju.jaya.co.id
No: 040 / HRD / SMJ / X / 2016 January 6th, 2016
Lamp: -
Case: Complaint
To ,
Designation. Mr / Ms Leaders
CV PEARL GROUP
Jalan Majapahit No. 231, Surabaya
With respect,
We as the management of CV SEKAR MAJU JAYA thanked for the cooperation that has been established. However, in the interest along with this letter we would like to say a few things with regard to the raw materials that we ordered from your company.
The raw materials we've arrived apda message dated 8 October 2013 but the condition of raw material such as polyester fibers inconsistent with what we want, with rician as follows:
Packaging damaged so dirty fiber.
Raw materials that are sent do not match what we message
The raw material has been delayed.
We hope that the raw material is immediately replaced in view of the production process will stop if the raw material did not exist. Thus we say ni letter with the intention that the future is not the same thing happen. Thank you for your attention and cooperation of Mr / Ms leader of the company.
Best regards,
CV SEKAR MAJU JAYA
Contoh Purchase Order Letters
PURCHASING ORDER (P.O)
PAKET PERLENGKAPAN
PENERIMAAN MAHASISWA BARU
UNIVERSITAS BANDUNG
TAHUN 2015 /2016
 |
To
Designation. Printing leadership Percik Media Promo
With respect,
We herewith PO / Purchasing Order Admissions kits Universitas Bandung according to design and specifications have been agreed with the following details:
|
No
|
Media
|
Description
|
Amount |
Price/ Unit |
Total
|
|
1
|
Brosur
|
Lifat Tiga, Art Paper
150 gram + UV
|
5000
|
Rp. 425.00
|
Rp 2,125,000.00
|
|
2
|
Poster
|
Art Paper 150, Ukuran
A3, Full Color
|
400
|
Rp. 1,650.00
|
Rp 660,000.00
|
|
3
|
Spanduk
|
Kain, Kombinasi Warna
sebanyak 17 buah : spanduk ukuran
6x1.05m sebanyak 16 buah dan 1 buah ukuran 2x1,05 meter, disablon
|
98
|
Rp. 12,000.00
|
Rp 1,176,000.00
|
|
4
|
Banner
|
Kain & Kombinasi
warna, disablon
|
50
|
Rp. 12,000.00
|
Rp 600,000.00
|
|
5
|
Payung
|
Payung + Logo
Akper-Akbid
|
60
|
Rp. 30,000.00
|
Rp 1,800,000.00
|
|
6
|
Map
|
Art Paper 250,
rel,Full Color
|
500
|
Rp . 2,000.00
|
Rp 1,000,000.00
|
|
7
|
Mug
|
Mug Keramik + Logo
Akper-Akbid
|
60
|
Rp. 14,000.00
|
Rp. 840,000.00
|
|
8
|
Kalender A3+
|
Art Paper 150, Ukuran
A3+, Full Color
|
400
|
Rp. 7,000.00
|
Rp 2,800,000.00
|
|
|
|
|
|
|
Rp 11,001,000.00
|
The PO value above the total amount of Rp. 11.001 million, - (eleven million one thousand rupiah)
Thus we submit this PO, may Allah continue to protect us all. Amen.
Bandung, January 6th, 2016
Chairman
Admission of new students
Defan, SE, M.T.
