Letters

LETTERS

1.      Definition Letter

            Letter is the means of communication used to convey information in writing by one party to another . Definition of the letter are general and applicable for various purposes depending on the intent and purpose of each sender of the letter , where the letter could be a letter of meeting invitation , the supply of goods , customer complaints , employment contracts , termination of employment , the decision letter and others .

2.      Element of Letter

a.       The sender address

             Created at the beginning so easy for recipients to identify who the sender of the letter. Leave a gap of 1 line and write down the date.

b.      Date

            The date format is Month Day, Year (September 26, 2014). Do not use the format 09/26/2014 and avoid adding st, nd, rd, or th (21st, 22nd or 26th). Leave a gap of 1 or 2 lines depends on the contents of the letter, and write the name of the recipients.

c.       Recipients of the letter

            Write a letter recipient's full name, job title or job recipient of the letter, and the name of the company where the recipients work. if you do not know the names of the recipients, you may write his post only. Also write the recipient's address. Leave a gap of 2, 3, or 4 rows.

d.      Regards opener

Dear Ms. / Mrs. / Mr. Last name, - If the name is known.

            Dear Director of Marketing Department, - If the name is not known.

            To Whom It may Concern, - If the name is not known.

            Do not forget to put a comma at the end of the greeting. Leave a gap of 1 line.

e.       Subject (optional)

            Sometimes the official letter no such thing as the subject. Its function is so easy to know who received the letter this letter about what. This subject should be there or not. It contained a letter that the title of this letter about giving information, invitation, or other mailing. Leave a gap of 1 line.

Note: Subject Format under greeting is British English format, while the subject upon greeting an American style

f.       Body

            All things that the reason for writing a letter you can enter in this section. Inter paragrah spaced 1 line. Give the distance of the line before the concluding part.

g.      Cover

            To cover letter you can use words like Sincerely, Sincerely yours, Thank you, and others. Note only the first letter of the concluding part of the capital. Add a comma at the end of the cover. Leave a gap between the cover and the names of about 2, 3, or 4 depending on the size of the signature and letter size.

h.      Signature

            Signature in this section. Usually use black or blue ink.

i.        The name of the sender

            Write the name of the sender here and if you want you can write the post under the name. Leave a gap of 2 lines or more for attachment.

j.        Appendix (Enclosure)

            If the letter sent has an attachment, the attachment must be mentioned. If there is only one document attachments you can write enclusure but if more then you have to write Enclosures (#). Replace fence # symbol with the number of documents you wish to attach.

k.      Reference initials

            Sometimes the letters we find writing like JB / am. The article is called reference initials and have a sense that the letter was made by two people.

The first is to draft a letter written in capital letters, while the second person who wrote the letter is written in small letters. So JB / am could mean Juju Bandung / Agnes Monica.

Reference initials can be written in two formats namely JB / am or JB: am

Contoh Application Letter

Bandung, Januari 6 th, 2016

Attention To:
HRD Manager
PT. Persib Bandung Bermartabat
Jl. Sulanjana No 1
Bandung 40132

Dear Sir,

Subject: Application Letter

I have read from your advertisement at jobsdb.com that your company is looking for employees to hold some position. Based on the advertisement, I am interested in applying application for Network Engineer position according with my background educational as computer science education.

My name is Dudu Abdusalam, I am twenty three years old,  I was graduated from Gunadarma University. I consider myself that I have qualifications as you want. I have good motivation for progress and growing, eager to learn, and can work with a team (team work) or individual. Beside that I posses adequate computer skill and have good command in English (oral and written).

With my qualifications, I confident that I will be able to contribute effectively to your company. Herewith I enclose my :

          1. Copy of Bachelor Degree (S-1) Certificate and Academic Transcript.
          2. Curriculum Vitae.
          3. Recent photograph with size of 4×6.

I enclose my curriculum vittae for your inspection and look forward to hearing from you soon. I am available for interview at your convenience.

Faithfully,

Dudu Abdusalam

Contoh Inquiry Letter 

PT Kedali MAIN

Jl . Pahlawan No. 4 telp 021 92,455,821

Jakarta , January 6th, 2016

No: 121 / IX / 8479 / 06 / 2016

Subject : Request for Quote Products

Dear.

PT SAGA SUCCESS MAKMUR

Jln . Brushing No 121

Jakarta

With respect,

In connection with the Letter of Introduction products have Mr / Ms sent previously , we are interested to buy various needs office equipment that you offer .

For that we ask Mr / Ms may send some information that we needed as follows :

       • Details of goods more detail

       • Price list

       • How to order and payment

Booking will we do after reconsidering the above information we have received . May this letter be the beginning of good relations of cooperation between our companies .

For the attention of Mr / Ms , we thank you .

Best regards,

Metra Digital Media

Contoh Complaint Letter

CV SEKAR MAJU JAYA

Jalan Raya Soekarno-Hatta No. 123

Sekaran Gunungpati, Semarang 50229 cp: 024-08768656

e-mail: sekar.maju.jaya@gmail.com website: www.sekar.maju.jaya.co.id

No: 040 / HRD / SMJ / X / 2016                                                                  January 6th, 2016

Lamp: -

Case: Complaint

To ,

Designation. Mr / Ms Leaders

CV PEARL GROUP

Jalan Majapahit No. 231, Surabaya

With respect,

We as the management of  CV SEKAR MAJU JAYA thanked for the cooperation that has been established. However, in the interest along with this letter we would like to say a few things with regard to the raw materials that we ordered from your company.

The raw materials we've arrived apda message dated 8 October 2013 but the condition of raw material such as polyester fibers inconsistent with what we want, with rician as follows:

Packaging damaged so dirty fiber.

Raw materials that are sent do not match what we message

The raw material has been delayed.

We hope that the raw material is immediately replaced in view of the production process will stop if the raw material did not exist. Thus we say ni letter with the intention that the future is not the same thing happen. Thank you for your attention and cooperation of Mr / Ms leader of the company.

Best regards,

CV SEKAR MAJU JAYA

Contoh Purchase Order Letters 

PURCHASING ORDER (P.O)

PAKET PERLENGKAPAN PENERIMAAN MAHASISWA BARU

UNIVERSITAS BANDUNG

TAHUN 2015 /2016

To

Designation. Printing leadership Percik Media Promo

With respect,

We herewith PO / Purchasing Order Admissions kits Universitas Bandung according to design and specifications have been agreed with the following details:

No	Media	Description	Amount	Price/ Unit	Total
1	Brosur	Lifat Tiga, Art Paper 150 gram + UV	5000	Rp. 425.00	Rp   2,125,000.00
2	Poster	Art Paper 150, Ukuran A3, Full Color	400	Rp. 1,650.00	Rp   660,000.00
3	Spanduk	Kain, Kombinasi Warna sebanyak  17 buah : spanduk ukuran 6x1.05m sebanyak 16 buah dan 1 buah ukuran 2x1,05 meter, disablon	98	Rp. 12,000.00	Rp   1,176,000.00
4	Banner	Kain & Kombinasi warna, disablon	50	Rp. 12,000.00	Rp   600,000.00
5	Payung	Payung + Logo Akper-Akbid	60	Rp. 30,000.00	Rp   1,800,000.00
6	Map	Art Paper 250, rel,Full Color	500	Rp . 2,000.00	Rp   1,000,000.00
7	Mug	Mug Keramik + Logo Akper-Akbid	60	Rp. 14,000.00	Rp. 840,000.00
8	Kalender A3+	Art Paper 150, Ukuran A3+, Full Color	400	Rp. 7,000.00	Rp   2,800,000.00
					Rp 11,001,000.00

The PO value above the total amount of Rp. 11.001 million, - (eleven million one thousand rupiah)

Thus we submit this PO, may Allah continue to protect us all. Amen.

Bandung, January 6th, 2016

Chairman

                       Admission of new students

Defan, SE, M.T.